Kendriya Vidyalaya School Admission Guidelines 2015-16 – KV School admission guidelines 2014-15 will be applicable for 2015-16

KENDRIYA VIDYALAYA SANGATHAN

(Min. of HRD, Deptt. of Education, Govt. of India)

18-Institutional Area

Shaheed Jeet Singh Marg

New DELHI – 110016

No. F. 110331-01/2014/KVS (HQ)/Acad/

Dated: 20-02-2015

By Email

To

The Deputy Commissioner/ Director

Kendriya Vidyalaya Sangathan

All Regional Office/ZIETs

The Principal

Kendriya Vidyalaya

Kathmandu/Moscow/Tehran

Subject: Admission Guidelines-reg

Madam/sir,

With reference to the subject cited above, it is to inform that KVS Admission Guidelines for the session 2014-15 which was uploaded on KVS website (Hindi & English version) will be applicable in the session 2015-16 also. This information may please be disseminated among all Kendriya Vidyalayas under your jurisdiction for necessary action at their end.

Yours faithfully,

sd/-

(Dr. V. Vijayalakshmi)

Joint Commissioner (Acad)

Download KVS guidelines No. F. 110331-01/2014/KVS (HQ)/Acad/ dated 20.02.2015

PART- A

GENERAL GUIDELINES

1.       In supersession of all the guidelines governing admissions in Kendriya Vidyalayas that have been issued in the past, the following guidelines are issued to regulate admissions in the Kendriya Vidyalayas with effect from the academic session 2014-15. These guidelines are not applicable to Kendriya Vidyalayas located abroad.

2.        DEFINITIONS

Unless the context suggests otherwise, the definition of the following terms used in these guidelines would be as below:-

(i)        CENTRAL GOVERNMENT EMPLOYEES: An employee who draws his emoluments from the consolidated fund of India.

(ii)        TRANSFERABLE: An employee who has been transferred at least once in the preceding 7 years shall be deemed to be transferable.

(iii)       TRANSFER: An employee would be treated as transferred only  if  he/she  has  been  transferred  by  the  competent authority from one place/urban agglomeration to another place/urban agglomeration which is at a distance of at least 20 kms. and minimum period of stay at a place should be six months.

(iv)       AUTONOMOUS      BODIES       /       PUBLIC       SECTOR UNDERTAKINGS: Organizations which are fully financed by the government or where the government share is more than 51 per cent would be deemed to be autonomous bodies/
public sector undertakings.

3.        PRIORITIES IN ADMISSION

The following priorities shall be followed in granting admissions:-

(A)         KENDRIYA VIDYALAYAS UNDER CIVIL/DEFENCE SECTOR:

1.         Children   of   transferable   and   non-transferable   Central government employees and children of ex- servicemen. This will also include children of Foreign National officials, who come on deputation or transfer to India on invitation by Govt. of India.

2.         Children of transferable and non-transferable employees of Autonomous Bodies / Public Sector Undertaking/Institute of Higher Learning of the Government of India.

3.        Children    of    transferable    and    non-transferable    State Government  employees.

4.    Children  of  transferable  and  non-transferable employees  of Autonomous Bodies/ Public  Sector  Undertakings/Institute of Higher Learning of the  State Governments.

5.      Children from  any  other  category including the  children  of Foreign Nationals who are located in India due to their work or for any personal     reasons.  The children of Foreign Nationals would be considered only in case there are no Children of Indian Nationals waitlisted for admission.

Note:      Preference in Admission to wards will be based on the number of transfers of the parents in the last 7 years.

(B)       KENDRIYA VIDYALAYAS UNDER PUBLIC SECTOR UNDERTAKINGS/ INSTITUTES OF HIGHER LEARNING:

1.   Children and grandchildren of employees of the Project Sector/Institutes of Higher Learning which are the sponsors of the Vidyalaya, Children of Project employees & Post Graduate students who are working on long term research projects, Children of regular Council of Wardens (COW) employees and children and grand children of retired employees.

Note:  Preference  in  Admission  will  be  given  to  children  of  serving employees, grand children of serving employees and children and grand children of retired employees in that order.

2. Children of transferable and non-transferable Central government employees and children of ex- servicemen.  This will also include children of  Foreign National officials, who come on deputation or transfer to India on invitation by Govt. of India.

3.  Children of transferable and non-transferable employees of   Autonomous Bodies/Public Sector Undertaking/Institute of Higher Learning of the Government of India.

4.  Children of transferable and non-transferable State Government employees.

5.  Children of transferable and non-transferable employees of Autonomous Bodies/ Public Sector Undertakings/Institute of Higher Learning of the State Governments.

6.  Children from any other category including the children of Foreign Nationals who are located in India due to their work or for any personal reasons.  The Children of Foreign Nationals would be considered only in case there are no children of Indian Nationals waitlisted for admission.

Note:    Preference in Admission to wards will be granted based on the number of transfers of the parents in the last 7 years.

4.  ELIGIBLE AGE FOR ADMISSION

A Child must be 5 years old as on 31st March in the academic year in which admission is sought for Class I.(Child born on 1st  April should also be considered.)

A.  The minimum and maximum age limit for admission in Kendriya Vidyalayas in various classes is given below:

CLASS	STD MINIMUM  AGE  ON  31     MARCH OF     THE     YEAR     IN     WHICH ADMISSION IS SOUGHT	MAXIMUM  AGE ON 31ST  MARCH OF       THE     YEAR     IN     WHICH ADMISSION IS SOUGHT
I	5 years	7 years
II	6 years	8 years
III	7 years	9 years
IV	8 years	10 years
V	9 years	11 years
VI	10 years	12 years
VII	11 years	13 years
VIII	12 years	14 years
IX	13 years	15 years
X	14 years	16 years

 

Note:       The maximum age limit can be relaxed by two years in case of Physically Challenged children by the Principal.

B.   There is no age restriction for admission to Class XI provided the student is seeking admission in the year of passing Class X examination. Similarly, there will be no upper & lower age limit for admission to class XII provided there has been no break in the continuous study of the student after passing class XI.

5.  CLASS STRENGTH  AND COMPETENT AUTHORITIES

Class Strength	Authority	Date (s)	Remarks
Up to 40	Principal	Up to 31st July	Registered and eligible candidates Subject to availability of vacancies
Up to 45	Chairman, VMC	1st August to 30th September	Provided such candidates are the wards of Central Govt. employees belonging to category- I,   joining  on   transfer  after   the   registration process is over, on first-cum-first serve basis. The children of parents belonging to Cat. I transferred during previous years will also be considered eligible for admission, if seats are available after accommodating the children of category – I parents transferred during the current academic session. The KVs established in project / institutes of higher Learning would also be covered under this provision.
Up to 45	Commissione r, KVS	Up to 30th November	Wards of Category I employees joining on transfer after 30th  September subject to availability of vacancies.

6. RESERVATIONS  IN ADMISSION

A. SCHEDULED CASTE AND SCHEDULED TRIBE CATEGORY

15% seats for Scheduled Caste and 7.5% seats for Scheduled Tribes shall be reserved in all fresh admissions in all Kendriya Vidyalayas.

B. PHYSICALLY CHALLENGED CATEGORY

3%  seats  of  total  available  seats  for  fresh  admission  will  be  horizontally reserved for Differently Abled-children as per the provisions of RTE Act, 2009 read   in   conjunction  with   Persons  with   Disabilities  (Equal  Opportunities, Protection of Rights and Full Participation) Act, 1995.

7.  ADMISSION WITH KV TRANSFER CERTIFICATE INCLUDING LOCAL TRANSFER (TC).

(i)  Admission of children with KV TC will be automatic (over and above Class strength) if the parent has been transferred from one station to another. When the class strength reaches 55, the efforts should be initiated to open additional sections.

(ii) Defence personnel and Para-military Forces who shift their families to a station of their choice whenever they are transferred to some non-family areas or posted in Naxal affected areas, can admit their children on KV TC in a KV located at the station where they will keep their family.

(iii) In all other cases where transfer of the parent is not involved, the admission with KV TC would be done only with the prior approval of the Deputy Commissioner of the region concerned.

(iv) All cases of local transfer on KV TC will be done with the approval of DC concerned on merit.

(v) A student with KV TC may also be permitted in project KVs only up to class strength of 45 with the prior concurrence of Chairman, VMC.  Beyond this no admission on KV TC would be done in project schools. However, Deputy Commissioner of the region is empowered to allow admission in the project/nearest KV in extremely deserving cases.

8.  EQUIVALENCE OF N.I.O.S / STATE BOARDS / ICSE FOR ADMISSION IN CLASS XI IN KENDRIYA VIDYALAYAS

The  students  of  State  Boards/ICSE/NIOS where  marks  are  awarded  be considered for admission in class XI if vacancies exist.  The marks awarded in various subjects are considered against the corresponding Grade awarded by CBSE.

*  Marks of different subjects are to be converted into grades as per CBSE norms as given below:

Conversion of marks into Grades:

Marks range	Grade	Marks range	Grade
91-100	A1	51-60	C1
81-90	A2	41-50	C2
71-80	B1	33-40	D
61-70	B2	21-32	E1
		0-20	E2

9. ADMISSION FOR CLASS X AND XII

Admissions to class X & XII, other than KV students, will be entertained subject to availability of vacancies. Such admissions to class X and XII will be considered by the Deputy Commissioner of the Region concerned, only if, the average strength in class X/XII is below 40.This will further be subject to the following conditions:

i)   The   child   has   been   in   the   same   course   of   studies   i.e.   in   a CBSE-affiliated school.

ii)  For Class X, the child must have obtained not less than 6.5 CGPA in class IX (CGPA be calculated as per formula applied by CBSE in class X). For admission to class XII, 55% marks in   class XI examination is mandatory.

iii) The child should OTHERWISE be eligible as per KVS admission guidelines.

iv) The combinations of subjects opted by the student are available in Kendriya Vidyalayas.

10. ADMISSION OF CHILDREN STUDYING ABROAD

A     KV  Student,  who  went  abroad  with  his  parents  on  their deputation to a foreign country, will be admitted to corresponding class on their return to India by the Principal of Kendriya Vidyalaya concerned.

Note: In case of any issue related to the interpretation of admission Guidelines, the decision of Commissioner KVS, will be final.

GUIDELINES FOR ADMISSION IN KENDRIYA VIDYALAYAS

PART- B

SPECIAL PROVISIONS

1. Following categories of children would be admitted over and above the class strength except where stated otherwise in the provision itself (e.g. Item No. XVI).

i.     The children and dependent grand children of Hon’ble Members of Parliament.

ii.     Children and grand children (children of son or / and daughter) of serving and retired KVS employees.

The  Children and  grand children of  the  serving and  retired employees of  KVS (Kendriya Vidyalayas, Regional Offices, ZIETs and KVS (Hqrs.) will be considered for admission at any time of the year irrespective of the class strength/year of transfer/recruitment.  However, for class IX, the child has to clear the admission test (The Officials/Officers who come on deputation to KVS their wards should also be treated at par with regular KVS employees).

iii.     Children of Central Government employees who die in harness.

iv.      Children of recipients of Paramveer Chakra, Mahavir Chakra, Veer Chakra, Ashok Chakra, Kirti Chakra & Shourya Chakra, Sena Medal(Army), Nav Sena Medal (Navy), Vayu Sena Medal (Air Force).

v.      Children of recipients of President’s Police medal for gallantry & Police medal for gallantry.

vi.     Meritorious    sports    children    who    have    secured    I,    II    &    III    position    in SGFI/CBSE/National/State level games organized by the Government.

vii.     Recipients of Rashtrapati Puraskar in Scouts & Guides.

viii.      Single girl children in class I and from class VI onwards subject to a maximum of two per section in class I and two per class in class VI and onwards. It includes twin girl children also.

ix.      Children who are recipients of National Bravery Award, or of Balshree Award instituted by National Bal Bhawan.

x.     Children whose parent is a teacher, and is a recipient of National Award for teachers.

xi.     Children who have shown special talent in Fine Arts and have been recognized at the
National or State level.

xii.      100 children of employees of the Ministry of HRD would be admitted every year on orders issued by the KVS (HQ)( up to 31st July).

xiii.      60 admissions in Kendriya Vidyalayas located anywhere in India and 15 admissions in hostels of Kendriya Vidyalayas, would be granted to employees of Ministry of External Affairs each year, by orders of KVS (HQ). These would be regulated as follows:-

a)         60 admissions in Kendriya Vidyalayas located anywhere in India be utilized exclusively for children returning from abroad along with their parents after their posting. Seats under this provision remaining unutilized at the time of normal admissions will remain as such and will be utilized for children who return to India after the beginning of the academic session and up to 30th September. Children who return to India after 30th September would be considered for admission up to 30th November. No special consideration will be given to MEA staff under this priority. All these admissions will be subject to the condition that not more than 5 children would be admitted in one school in a year and that the children would be submitting a transfer certificate of a school abroad, in which they had been studying prior to seeking admission in a KV.

b)  15 seats for admission in hostels in Kendriya Vidyalayas would be allotted to the children whose parents are going abroad on a posting to station, which does not have adequate educational facilities. The required information in this respect would need to be given by the Ministry of External Affairs.

xiv.      15 children of the employees of the Research and Analysis Wing (RAW) would be admitted on orders to be issued by the KVS Hqrs.  Of these, a maximum of 5 seats would be given in Delhi and the remaining would be outside Delhi.

xv.        “In case adequate number of applications for admission of eligible children are not available for provisions under (XII), (XIII), and (XIV), Kendriya Vidyalaya Sangathan may nominate additional names up to the prescribed limit to ensure full utilization of these provisions”.

xvi.      05 seats in each section of class I and 10 seats in all other classes put together will be reserved every year for the children of the sponsoring agency in all schools except those specifically notified otherwise by the Commissioner. The wards of deceased employees of sponsoring agency who have died while in service may also be included under this quota. In Civil Sector schools sponsored by State Govt., the children of State Govt. employees would come under this provision. Similarly in Defence/ Project/ Institution of Higher Learning sector schools only the children belonging to employees working in these sectors would come under this provision.  Admission to class I would be within the approved class strength while for other classes it would be over and above class strength.

xvii.      Chairman,  Vidyalaya  Management  Committee  can   recommend  maximum  two admissions in the concerned Kendriya Vidyalaya/Shift under his discretionary quota. These two admissions may be recommended in one class or all classes put together except classes X & XII

xviii.             Wherever land has been sponsored by DDA for Kendriya Vidyalayas located in Delhi, admission to children of regular DDA employees would be restricted to 5 seats per section in class I and 5 seats in all other classes put together. Admission in class I would be within the approved strength of the section while for other classes this would be over and above the class strength.

xix.      Each Hon’ble Member of Parliament can refer 06 (six) cases for admission under the scheme in an academic year but such recommendations shall be confined to children whose parents belong to his constituency either by domicile or on account of having been soon-before posted there or else on account of exigencies of service, migrate to his constituency. Such recommendations would be for admissions in Kendriya Vidyalaya(s) located in his constituency only. In case there is no Kendriya Vidyalaya in the  constituency of  the  Hon’ble M.P.(Lok Sabha), he/she may  recommend these admissions in the Kendriya Vidyalaya(s) located in any neighbouring contiguous constituency. For Member of the Rajya Sabha, the State from which the member has been elected would be deemed to be his constituency for this purpose. Nominated members of the Rajya Sabha and Lok Sabha can recommend 06 cases for admission in any one or more Kendriya Vidyalayas of the Country.

a.     These admissions shall be over and above the class strength.

b.      These recommendations would be made for all classes except pre-primary, and classes X and XII.

c.These admissions would be made at the beginning of the academic year and no admission would be allowed after the prescribed cut off date (i.e 31st JULY) of the year.

d.      The recommendations to be made shall be valid only if these are made in the prescribed format provided to each Member of Parliament by KVS (HQ). Recommendations sent in any other format / manner shall not be considered.

e.       The  children  recommended  by  Hon’ble  Members  of  Parliament  must  be otherwise eligible for admission as per the extant KVS Admission Guidelines.

f. Unutilised seats of M.P.quota may be filled up with the approval of  Chairman, KVS. Admissions under this provision shall be regulated as follows:

i)       These admissions shall be over and above class strength;

ii)     These admissions shall not exceed 10% of the total fresh admissions made in each school during the year;

iii)     A list of names to be considered will be provided by the office of Hon’ble HRM, Chairman, KVS. In case, the list of candidates exceeds the number of seats available, selection would be done by draw of lot;

iv)    The last date of admission under the scheme shall be 31st August of the year.

v)      The children recommended must be otherwise eligible for admission as per the extant KVS Admission Guidelines.

xx.     Each Directorate of education of Armed Forces i.e Army, Air Force and Navy can refer 06 cases in admission in an academic year for all classes except pre primary and classes X and XII. The Directorate of education of Armed Forces i.e Army, Air Force and Navy can recommend 06 names for admission of wards of Defence Personnel who are otherwise eligible for admission, in Kendriya Vidyalayas located in Defence Sector. These admissions would be over and above the class strength and would be completed by 31st  July. However, under this provision no admission will be made in class X and XII.

2.    ADMISSION OF WARDS OF ARMED FORCES

Automatic admission of  children in  the  Kendriya Vidyalayas on  the  basis  of transfer certificate issued by the CBSE affiliated schools run by Armed Forces (e.g. Army, Air Force, Navy and CRPF) will be entertained only if the parent has been transferred to that place or has desired to settle at the place after his retirement., provided no Armed forces run School exists in the vicinity of 10 km. from the place of posting.

This provision shall be applicable to schools run by Indian Coast Guard also. This provision  may  also  be  extended  to  the  children  of  government  employees studying in schools run by ISRO/AEES.

It is clarified that above provisions are only for the wards of Defence personnel / CRPF viz. sons & daughters only. This will not include the grand children of Defence  personnel.  Provisions  of  KVS  admission  guidelines  including  the eligibility criteria for age and marks/Grades will be followed in letter and spirit. Also the fee including VVN is to be paid from the month of admission of the child in the Kendriya Vidyalaya regardless of the fact that the fee for succeeding months have already been paid in the school from which TC has been issued for admission to KV. TCs issued by the CBSE schools of Defence Ministry/Deptts/Authority will be endorsed by the concerned Deputy Commissioner of the region where admission is sought.

3.      ADMISSION OF PRE PRIMARY STUDENTS IN CLASSE-I.

The policy of automatic admission of pre-primary students in class-I has been withdrawn w.e.f. session 2008-09.  Now all admissions in class-I shall be treated as fresh admissions and shall be dealt with as per rules in vogue.

4.     Children who were earlier studying in Kendriya Vidyalaya but due to (a) transfer  of parent or (b) relocation due to exigency caused by posting of parent to field area was  compelled to study in a school other than Kendriya Vidyalaya because no KV was    available at that station, if the said parent subsequently gets transferred to a place    where a Kendriya Vidyalaya exists, his/her child be considered for admission, consequent upon the transfer/movement of the parent subsequently to a place where a     Kendriya Vidyalaya exists, over and above the class strength. A proof to this effect has to be provided by the parent.

GUIDELINES FOR ADMISSION IN

KENDRIYA VIDYALAYAS

PART- C

PROCEDURE FOR ADMISSIONS

1.  PUBLICITY

An advertisement shall be issued by the Regional Office in the local newspapers in the 1st week of February giving the admission schedule (Annexure follows) and inviting Parents to register their wards for admission in Kendriya Vidyalayas. This advertisement should specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt. employees and are open to all, only certain priorities have been laid down for different categories to regulate the admissions. The reservations for SC, ST and Physically Handicapped and under RTE Act 2009 should also be indicated.

2.  REGISTRATION

(i)  Registration shall not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future, registration can be made after giving wide publicity at local level and admission can be granted as per KVS Admission Guidelines.

(ii) In case the number of children seeking registration is less because of which all seats have not been filled up, the Principal shall issue a second/third advertisement in the months of May and June notifying the availability of vacancies.

(iii) Admissions are required to be made with the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the Principal shall intimate this fact to the Deputy Commissioner who may approve the admissions.

(iv) Registration   for   class   XI   shall   be   taken   up   immediately   after   the declaration of results of class X and admissions up to the full strength of the class should be completed within 30 days after declaration of results by CBSE. In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure as laid down for other classes above shall be followed and admissions up to the sanctioned strength of the class shall be made by 31st of July with the approval of the Deputy Commissioner.

(v)  Registration forms shall be made available by the Principal FREE OF COST. (vi) Registration forms complete in all respects and accompanied by all required documents must be submitted to the Vidyalaya office within the prescribed date.

(vii)Attested copies of the prescribed documents would be required to be submitted along with the application form for registration.

3.  DOCUMENTS

· For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from Notified Area Council / Municipality / Municipal Corporation extract about the date of birth from records of Village Panchayat, Military Hospital and service records of Defence personnel or Affidavit. For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the State Education Department would be accepted.   The original certificate of date of birth should be returned to the parent after verification. Admissions up to class-VIII may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a Govt. body or affidavit.

·          For grandchildren of Hon’ble Member of Parliament and PSU employees a proof of relationship of either of the child’s parents with the Hon’ble Member of Parliament or PSU employees would be needed.

·           For grandchildren of KVS employee a proof of relationship would be required.

·           A  certificate  that  the  child  belongs  to  the  Scheduled  Caste/Scheduled Tribe/EWS/OBC (Non-Creamy Layer)/BPL/Differently abled, wherever applicable, issued by the competent authority in concerned State Government/Union Government. The certificate in respect of either of the parents  may  be  accepted  initially,  for  the  purpose  of  admission,  if  this certificate is not available for the child. However, the certificate in respect of the child has to be submitted within a period of 03 months from the date of admission.

·          A  certificate  from  the  civil  surgeon/rehabilitation  centre  or  any  other competent   authority   defined   by   the   Government  of   India   O.M.   No. 36035/5/88/Estt.(sct) dated 4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the Principal, the child may be accepted as handicapped even without a  certificate. However, the  parent may be  advised to  obtain the relevant certificate from the competent authority and submit the same to the school.

·         A service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of office bearing the name, designation and other relevant particulars in block letters.

·           A certificate of retirement for uniformed Defence employees.

·         Proof of Residence.